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INTRODUCTION
Before returning your equipment, you must warn Edwards if substances you used (and produced) in the equipment can be hazardous. This information is
fundamental to the safety of our Service Centre employees and will determine the procedures employed to service your equipment.
Complete the Declaration (HS2) and send it to Edwards before you dispatch the equipment. It is important to note that this declaration is for Edwards
internal use only, and has no relationship to local, national or international transportation safety or environmental requirements. As the person offering the
equipment for shipment, it is your responsibility to ensure compliance with applicable laws.
GUIDELINES
Equipment is 'uncontaminated' if it has not been used, or if it has only been used with substances that are not hazardous. Your equipment is
'contaminated' if it has been used with any substances classified as hazardous under EU Directive 67/548/EEC (as amended) or OSHA Occupational Safety
(29 CFR 1910).
If your equipment has been used with radioactive substances, biological or infectious agents, mercury, polychlorinated biphenyls (PCB's), dioxins or
sodium azide, you must decontaminate it before you return it to Edwards. You must send independent proof of decontamination (for example a certificate
of analysis) to Edwards with the Declaration (HS2). Phone Edwards for advice.
If your equipment is contaminated, you must either:
Remove all traces of contamination (to the satisfaction of laws governing the transportation of dangerous/hazardous substances).
Or, properly classify the hazard, mark, manifest and ship the equipment in accordance with applicable laws governing the shipment of hazardous
materials.
Note: Some contaminated equipment may not be suitable for airfreight.
PROCEDURE
1.
Contact Edwards and obtain a Return Authorisation Number for your equipment.
2.
Complete the Return of Edwards Equipment - Declaration (HS2).
3.
If the equipment is contaminated, you must contact your transporter to ensure that you properly classify the hazard, mark, manifest and ship the
equipment, in accordance with applicable laws governing the shipment of contaminated/hazardous materials. As the person offering the equipment for
shipment, it is your responsibility to ensure compliance with applicable law. Note: Equipment contaminated with some hazardous materials, such as
semiconductor by-products, may not be suitable for airfreight - contact your transporter for advice.
4.
Remove all traces of hazardous gases: pass an inert gas through the equipment and any accessories that will be returned to Edwards. Where possible,
drain all fluids and lubricants from the equipment and its accessories.
5.
Seal up all of the equipment's inlets and outlets (including those where accessories were attached) with blanking flanges or, for uncontaminated product,
with heavy gauge tape.
6.
Seal equipment in a thick polythene/polyethylene bag or sheet.
7.
If the equipment is large, strap the equipment and its accessories to a wooden pallet. If the equipment is too small to be strapped to a pallet, pack it in
a suitable strong box.
8.
E-mail via scan, fax or post a copy of the original with signature of the Declaration (HS2) to Edwards. The Declaration must arrive before the equipment.
9.
Give a copy of the Declaration (HS2) to the transporter. You must tell your transporter if the equipment is contaminated.
10. Seal the original Declaration in a suitable envelope: attach the envelope securely to the outside of the equipment package, in a clear weatherproof bag.
WRITE YOUR RETURN AUTHORISATION NUMBER CLEARLY ON THE OUTSIDE OF THE ENVELOPE
Return of Edwards Equipment – Procedure
OR ON THE OUTSIDE OF THE EQUIPMENT PACKAGE.
Form HS1
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