Using The Fax; Configuring The Printer To Receive Faxes; Setting Reception Mode - Olivetti LINEA office Guide Rapide

USING THE FAX

CONFIGURING THE PRINTER TO RECEIVE FAXES

In Fax mode, the printer is set to respond automatically to all calls.
If faxes are configured to be replied to manually, incoming calls must be replied to personally from an additional
telephone, and you must enter the code * * on the telephone (or the personal code entered from the Toolbox
application) to receive the fax.
The printer is able to distinguish automatically between fax calls and telephone calls, using one of the reception
modes configured as described below.

Setting Reception Mode

The reception mode establishes whether or not the printer is to answer incoming calls.
To set the reception mode, switch on the printer and wait until it comes online.
Press the Menu key on the keyboard, select the option "Reception" and then select the mode from:
AUTOMATIC, MANUAL, PHONE/FAX, or ANSWERING DEVICE/FAX.
The modes available are:
• AUTOMATIC (default setting): the printer is set to reply automatically to all calls.
This setting must be changed if an external device, additional telephone or answering device is connected.
•
MANUAL: The call is always received by the telephone. If, on replying, the user recognises that the call is a fax, it
can be diverted to the printer by entering the chosen code (default code is * *) on the numeric pad of the
additional phone (if Remote has been chosen for Fax Configuration in the Toolbox application).
Note: If an additional telephone is connected to the printer, the Reception Mode setting should be MANUAL.
• PHONE/FAX:
After a certain number of rings (modifiable selecting Toolbox > Settings > Fax settings >
Installation > Reception), the printer connects to the telephone line and is able to detect if the incoming call is a
fax or voice call. In case of a voice call, the printer's ring tone changes (after the default number of rings), and it
rings for the time defined by Fax/tel timer (modifiable selecting Toolbox > Settings > Fax settings >
Installation > Reception), to allow the call to be answered. If the call is not answered, it returns to the printer. In
the case of a Fax call, the fax is received and printed.
•
ANSWERING DEVICE/FAX: The answering device must be connected to the printer. In this Reception mode, the
number of rings preceding intervention of the answering device (see the answering device's manual), must be less
than that (modifiable selecting Toolbox > Settings > Fax settings > Installation > Reception) after which the
incoming call is received by the printer; in this way the answering device receives the line first.
Even when the call is answered by the answering device, the printer modem is able to recognise if it is a Voice or
Fax call. In the case of a Voice call it does not intervene, otherwise it receives and prints the fax.
Note: If an answering device is connected to the printer, the Reception mode selected must be the ANSWERING
DEVICE/FAX.
QUICK REFERENCE GUIDE 27